What Information Should Go On Employee ID Cards

What Information Should Go On Employee ID Cards

Identity theft is just something you hear about on TV, right? Not quite.

In 2017, 16.7 million people had their identities stolen.

This frightening figure has major implications for your workplace as well as your personal safety. Therefore, you’ll need to do everything in your power to keep your office safe and secure, beginning with creating an employee ID system.

Keep reading for a rundown on everything your employee ID cards should include.

Employee Photo and Name

At the risk of stating the obvious, the main focus on any employee ID card should be the employee.

The best way to feature an employee on their ID card is by including a sizable photograph of the employee and their name.

In most instances, the employee’s photo should take up between 1/3 and half of the ID card, though this can vary.

Professional id printers will give the photo a nice glossy look, though don’t forget to size the photo appropriately before printing.

Their name doesn’t need to be as large as the photo. However, it’s a good idea to use a different color or bold font as that will naturally attract the eye.

Card Reader Specific Encoding

It’s hard to overstate the importance of security in the workplace. As a result, identity fraud is a major concern for many industries.

You can do your part to combat identity fraud by encoding data within each ID card.

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Since this information is difficult to replicate, tools like barcodes or embedded chips ensure that only authorized individuals can get into certain areas of your workplace.

Employee Identification Number

Directly beneath the employee’s photo and name should be their employee identification number.

This is especially important if you don’t plan on using ID cards with barcodes.

Again, you’ll need to make sure the ID number attracts the eye. You can make the ID number a bit larger than most of the other text on the card or simply make it bold.

Company Name and Logo

Don’t get so caught up in choosing the right image size and font style that you forget to include your own company’s name and logo!

These, too, should have prominent placement on the ID card, going either on top of the card or right beside the employee’s photo.

Return Address

No matter how careful we are, accidents do happen. That means that it’s entirely possible for an employee to lose their ID card.

But that doesn’t mean you have to stay awake at night hoping someone doesn’t use the card for nefarious means.

Instead, make it easier for people to turn in lost cards by including a mailing address on the back of the card.

You may also want to include your company’s phone number or an email address so they can get in touch with your business in a variety of ways.

Keep Your Business Safe with Employee ID Cards

In a world where identities get stolen all the time, it’s so important to keep your business safe.

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Implementing an employee ID system can keep your business safe, so look into replacing your outdated ID system today.

For more info on how you can protect yourself from identity theft — be it at work or at home — make sure to check out the rest of our blog for all the latest tech news!

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